Project Administrator

Fordham University

Job Description


Project Administrator

VP for Administration, Rose Hill

Fordham University


Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.


  • Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.

  • We offer tuition remission for employees and their dependents 

  • A generous employer match towards a 403(b) retirement plan.

  • As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.

  • As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  

  • University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.


Hybrid Policy:

Please review the Hybrid Policy here.


Position Summary

The Project Administrator provides support to the Director of the Capital Programs and Planning (CPP) in the administration of the of the CPP offices at Rose Hill and Lincoln Center, facilitating the issuance and renewal of vendor Master Service Agreements, providing support to Program Management Team Members, making payments and reporting under the Violations Management Program, and any other assigned duties that are relevant to the role this position plays in CPP.


Essential Functions


  • Orders office supplies, maintains office equipment, tracks general office expenses, and receives visitors to the CPP offices.

  • Electronically processes all non-financial documents requiring signature of either the AVP of Facilities Management or the Director of CPP.

  • Schedules meetings, communicates with the Fordham Community regarding project updates and other related duties.

  • Generates and maintains departmental databases (manuals, insurance log, vendor log, etc.). Provides general support to AVP & Director including expenses, calendar management, meeting minutes, etc.



  • Facilitates vendor CPP’s Master Service Agreements (MSA’s) from initiation to execution.

  • Maintains vendor information, MSA, and insurance database.

  • Assists Director, CPP in managing the acquisition policy.



  • Cross-trains on all aspects of Program Management and can step into these roles either during times of high volume or when a CPP Team Member is out of the office.

  • Electronically processes vendor invoices to financial management systems.



  • Is responsible for payment of violations, including credit card transactions.

  • Coordinates representation at violation hearings with Fordham’s outside counsel.

  • Gathers and electronically processes all appropriate documentation.


Essential Functions Note:

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.


Required Qualifications

  • High School Diploma or equivalent

  • Some experience with online data management systems

  • Strong communication and organizational skills

  • Creative problem-solver

  • Good sense of office decorum and workflows


Preferred Qualifications

  • Bachelor’s Degree


Minimum Starting Salary: $65,000


Maximum Starting Salary: $71,880


Note: Salary is commensurate with qualifications, experience, and skills.









Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.


Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.


Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories


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