Senior Specialist, Grants Adminstration
Job Description
Full job description
Senior Specialist, Grant Administration
Please include a cover letter with your resume
100% Remote in California; Must be a California Resident and reside in California
We are seeking a Senior Specialist, Grant Administration to join FoundationCCC in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. Together, we are building stronger communities by getting students and colleges the resources they need to succeed and expanding pathways to economic and social mobility across California. Join us as we continue this important work to uphold the value of community colleges in building a brighter future.
What You’ll Do
This position presents an exciting opportunity in support of our grant/funding management projects. This role will provide program implementation guidance and oversight to partners in the field to support the effective administration of program funding. The Senior Specialist will be responsible for administrative work in relation to updating resources for new programs, establishing contracts and subgrants, processing invoices and performing report analysis, and capturing lessons and successes that can be shared internally and externally throughout the California workforce development and education systems.
Provide administrative support for assigned grantees and projects.
- Lead development and implementation of grant management processes in collaboration with Manager and internal and external partners.
- Lead grantee contracting, subgrant, and grant timeline management efforts. Coordinate with grantees and internal partners to finalize contract and subgrant agreements including engaging in exhibit revisions, documentation gathering and processing, and tracking to ensure timelines are met.
- Monitors grantee fiscal performance and spend down. Tracks all expenditures, processes invoices, runs and analyzes expenditure reports in Salesforce.
- Identifies and analyzes any spending or performance issues or data discrepancies and makes recommendations to resolve issues.
- Oversee requests and inquiries from grantees and partners while providing exceptional customer service and timely follow-up.
Leads all program reporting and grant management activities for assigned grantees and projects.
- Provides reporting guidance and direction for grantees.
- Partners with the technical assistance team to identify, capture, and raise effective practices and successes.
- Provides specialized guidance for grantees who are struggling to meet their reporting timelines. Identifies barriers and troubleshoot issues to determine solutions.
- Presents findings, inquiries, and grantee questions to the management and technical assistance team.
Attributes for Success
- Excellent project management skills with an ability to prioritize tasks and deliver quality products within agreed upon timeframes, with limited supervision.
- Demonstrated ability to research, analyze, synthesize, and communicate complex topics to a variety of audiences, in a variety of formats (e.g. toolkits, reports, graphic displays, presentations).
- Ability to manage multiple projects and clients with competing interests and needs.
- Exceptional ability to build and maintain collaborative working relationships with internal and external stakeholders.
- Willingness to assist others with completion of tasks outside their typical responsibilities when work volume exceeds anticipated levels.
- Outstanding written and verbal communication skills, with a proven ability to communicate effectively with a range of audiences, from C-suite professionals to inexperienced youth.
- Must be a self-starter, quick learner, problem solver, and highly motivated and able to work on a fast-paced team.
- Ability to exercise good judgment and escalate critical issues and sensitive matters as necessary.
- We’re recruiting for mission-driven, passionate, equity-minded individuals with a strong desire to impact and change people’s lives for the better
- Our work holds great weight and responsibility, and the opportunity to impact the lives of millions
- Innovation, creativity, collaboration, and entrepreneurship are encouraged as employees work to achieve organizational goals
- FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency
- Team members are hired for their expertise in niche areas across our areas of impact and higher education overall, and for their knowledge of business, philanthropy, technology, communications, and more
- We have a commitment to professional development and an emphasis on shared leadership, to ensure growth for employees and the organization overall
What We Offer
FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.
Benefits
- Competitive compensation, generous PTO, holidays
- Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
- CalPERS retirement program and optional 403(b) and 457 Retirement plans
- Tuition reimbursement
- Public Service Loan Forgiveness certified employer
This posting is a condensed version of the full job description. To request the full job description, please email us at
jobs@foundationccc.org
Budgeted Annual Salary Pay Range:
$75,000.00 - $100,000.00
Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.
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