Executive Director, Institutional Effectiveness and Planning
Job Description
Full job description
General Statement of Responsibilities
Position Description
Position Title
Executive Director, Institutional Effectiveness & Planning
Secondary Title
Group / Grade
M
Classification
Managerial/Supervisory
Work Location
All Campuses
Overtime Eligible
Exempt
Division
Governance
Differentials
N/A
Department
Office of Institutional Effectiveness & Planning
Reports To
College President
Supervision Received
Works under the general direction of the College President.
Supervisory Responsibility
Supervises Management, Administrative/Confidential, Classified, Student, Volunteer, and/or Temporary Staff.
Position Summary
The Executive Director of Institutional Effectiveness & Planning is responsible for leading and managing the Office of Institutional Effectiveness & Planning (OIEP). This position focuses on working collaboratively to lead the development of an evidence-based inquiry and decision-making culture, leads institutional strategic planning, and serves as the college's Accreditation Liasion Officer (ALO). This position is responsible for ensuring alignment of the college's strategic objectives with operational practices, aiming to foster a culture of continuous improvement to achieve mission fulfillment.
Examples of Duties - Essential Functions
Primary Responsibilities
1.
Supervision and Leadership
- Hire, evaluate performance, train, provide guidance and feedback, and discipline assigned staff in accordance with established procedures and bargaining agreements.
- Evaluate and oversee professional development plans and goals in support of the College's mission and in accordance with good management practices, policies, and collective bargaining agreements.
- Lead and/or serve as a member of councils, committees, task forces, and teams as assigned.
2.
Accreditation
- Organize and oversee self-study by coordinating and collaborating with groups and individuals across the college.
- Act as the primary point of contact between the college and our accrediting body.
- Ensure the accurate collection and analysis of institutional data and compile the findings into a comprehensive report that meets the accrediting body's standards.
- Coordinate all logistics related to accreditation visits, including scheduling, hospitality, and itinerary planning.
- Lead the development of an action plan to address any recommendations or deficiencies noted by the accrediting body in an accreditation report. This involves collaboration with various departments to ensure timely and effective implementation of these improvements and monitoring progress to report back to the accrediting body.
3.
Strategic Planning
- Lead the development of the college’s multi-year strategic plan. This involves conducting environmental scans, facilitating stakeholder meetings, and synthesizing input to create a document outlining key goals, achievement strategies, and performance metrics.
- Provide guidance and support to departments, groups, and individuals across the college in support of alignment between operational plans and the institutional strategic plan.
- Establish a framework for monitoring the implementation of strategic initiatives.
- Oversee the development and maintenance of data dashboards to track key performance indicators (KPIs) and present regular progress reports to Senior Leadership, highlighting achievements and areas needing attention.
- Organize annual strategic planning retreats for senior leadership and key stakeholders.
- Identify and engage with potential external partners, such as local businesses, government agencies, and other educational institutions, to develop collaborative projects that support the college's strategic objectives, in coordination with Senior Leadership and E-team.
4.
Data Governance and Institutional Research
- Present comprehensive reports on institutional metrics to internal and external stakeholders as assigned, including Senior Leadership, E-team, the Board of Education, and accrediting bodies.
- Organize and lead training sessions for college faculty and staff on data literacy and analysis techniques to empower them to effectively use institutional data in their roles.
- Oversee the design and implementation of a quality assurance system that routinely checks the integrity and reliability of institutional data, in collaboration with the Director of Institutional Research.
- Provide guidance in implementing research projects that provide data support for strategic decision-making.
- In collaboration with the Chief Information Officer, the Director of Institutional Research, and others, establish and maintain comprehensive data governance policies to ensure data accuracy, privacy, and security across the college.
5.
Strategic Initiatives and Special Projects
- Oversee and manage special projects as assigned, facilitating and coordinating efforts across the college to ensure seamless integration into the college’s operations and alignment with strategic goals as applicable.
- Conduct and supervise research relevant to special projects. This could involve assessing community needs, exploring new educational trends, and evaluating the potential impact of proposed initiatives to inform decision-making and strategic planning.
- Develop and implement evaluation strategies to assess the success of special projects and communicate regularly with college leadership regarding status, progress, challenges, successes, and insights.
6.
Other Duties as Assigned
- Engages in professional growth opportunities as assigned.
- Performs other duties as assigned.
Institutional Expectations
- Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
- Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
- Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
- Embraces and leverages appropriate technology to accomplish job functions.
- Provides high quality, effective service through learning and continuous improvement.
Screening Criteria
Qualifications & Additional Position Information
1.
Minimum Qualifications
- Education – Master's degree in Education, Business Administration, or other relevant field is required.
- Experience – Five years of progressively responsible experience in one or more of the following areas: institutional effectiveness, strategic planning, accreditation processes, institutional research, outcomes assessment, or related areas of administrative leadership.
Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.
Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s).
2.
Preferred Qualifications
- Experience in higher education, particularly within the community college environment.
- Prior experience serving as an Accreditation Liaison Officer (ALO) or in a similar position that requires detailed knowledge and application of accreditation standards and strategic oversight.
3.
Essential Knowledge, Skills, & Abilities (Core Competencies)
- Knowledge – Understands the specific accreditation requirements and standards for higher education institutions, especially as they apply to community colleges. Familiarity with the process of preparing for accreditation reviews, self-studies, and periodic reporting requirements. Comprehensive knowledge of data governance principles and practices, including data privacy laws (e.g., FERPA), data quality assurance, and data security measures. Proficiency in data analysis and the use of data to inform decision-making and institutional planning. Understanding of the regulatory and policy environment surrounding higher education. This includes state and federal education laws, grant compliance, and other regulatory issues that affect community colleges. Familiarity with information systems used in higher education for data collection, analysis, and reporting.
- Skills – Skills in leading diverse teams, managing change, and fostering a culture of continuous improvement. Ability to communicate effectively with various stakeholders, including faculty, staff, students, and external partners. Strong project management skills to handle multiple projects simultaneously, from strategic planning retreats to data system overhauls. Ability to prioritize tasks, delegate effectively, and maintain meticulous attention to detail. Excellent verbal and written communication skills to articulate strategic visions, write reports, and present data insights to various audiences. Strong interpersonal skills to facilitate workshops, negotiate with partners, and engage with community leaders. Skills in using technology to streamline processes, enhance data accessibility, and support strategic decision-making.
- Abilities – Expertise in strategic planning methodologies, including environmental scanning, SWOT analysis, and scenario planning. Ability to align strategic plans with operational activities and long-term institutional goals. Understand, apply, and demonstrate the College’s core leadership competencies; work in a team environment with diverse populations; analyze data, think creatively, make objective decisions, and prioritize; engage in critical thinking and problem-solving regarding complex data and data needs; manage multiple projects effectively and efficiently; proactively problem solve; plan, supervise, train, and develop staff; implement, direct, review and monitor programs and budgets; collaborate and communicate effectively and respectfully with staff, management team, client colleges, faculty, and the public; work effectively and collaboratively as a member of various management teams, councils, and committees; represent the college and its programs professionally; cope effectively with conflict; meet deadlines; work a flexible schedule including occasional evenings; drive a vehicle and travel within College district; and operate standard office equipment. Physical ability to perform the essential job functions. Pass a criminal background check.
4.
Other Requirements
- For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.
5.
Remote Work Options (see AP 7239 Working Remotely for more details)
- This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.
6.
Physical Demands
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
- Manual dexterity and coordination are required for less than half of the daily work period, which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility, including the ability to move materials up to 5 pounds daily and 5-25 pounds rarely. This position requires both verbal and written communication abilities.
7.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate, and the lighting is adequate.
Additional Posting Information
This is a Managerial/Supervisory position in the Office of Institutional Effectiveness and Planning. Starting compensation will be based on Grade M of the salary schedule, in accordance with initial placement per the current Management, Administrative, and Confidential Employee Handbook. The compensation estimation below is based on the 23-24 salary schedule; effective July 1, 2024, the salary schedule will increase by 3.4%. Consideration will be given to related experience and educational achievement.
The position will remain open until filled, with screening scheduled to begin on 07/01/2024. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.
CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.
Public Service Loan Forgiveness
Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.
Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.
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