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Senior Administrative Assistant - Legal

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Texas Southern University

Job Description

Posting Number TSU203150
Official TSU Title Senior Administrative Assistant - Legal
Grant Title N/A
Job Description Summary / TWC Summary
Provides high level administrative and legal support to faculty and administration in teaching, scholarship, service; in accordance with legal industry standards.
Essential Duties Summary
  • Serves as point of contact for the assigned area and answers routine and complex questions concerning department activities and operations. Screens and directs telephone calls and visitors to appropriate person(s). Takes messages as necessary. Assists with the coordination and tracking of pending assignments, requests for information from internal and external contacts, and scheduling of appointments. May independently troubleshoot and resolve complex issues related to a diverse customer base, as appropriate.
  • Provides diverse and complex administrative support to faculty/administration by drafting, typing, editing and proofing complex academic and legal documents and correspondence related to teaching, service and scholarship and administrative operations to include but not limited to, syllabi, exams, scholarly papers, PowerPoint and other presentations, email, drafting of internal/external correspondence in accordance with appropriate writing and citation standards. 
  • Responsible for coordinating and arranging meetings, luncheons, seminars, conferences, and travel plans. Prepares travel and expense documentation, meeting agendas, marketing materials, and reserves rooms and facilities, makes arrangements for food services, prepares and distributes meeting minutes when required.
  • May assist with research or involved in research/legal activities such as locating and compiling internet information, compiling demographics, generating charts, graphs and statistics using software, or gathering and preparing documents for hearings, trials, and submissions to courts, administrative agencies, or fact-finders. 
  • May take notes during research or legal meetings (faculty/staff/students), maintain law office management software and electronic database, and monitor litigation, conference, or hearing calendar.
  • Establishes, organizes and maintains electronic and manual file system. Files correspondence, materials and other records for future reference according to established file retention schedule and procedures. Follows procedures for systematic retention, protection, retrieval, transfer, and disposal of files and records according to established file retention schedule and procedures.
  • Makes copies of correspondence or other printed materials and operates a variety of standard office equipment. Prepares outgoing mail, correspondence, and communication, including e-mail and faxes. Sorts and distributes incoming mail. Orders and maintains supplies, and arranges for equipment maintenance and repair. Selects and recommends purchases of appropriate office supplies and equipment.
  • Performs other job-related duties as assigned.
% FTE
1.0
Hiring Range $20.181155 - $25.2261
Education
Some college or Associate Degree (A.A.) and/or vocational or technical school and/or specialized training or certification required. Completion of Legal Secretary, Paralegal Training or Bachelors degree preferred.
Required Licensing/Certification
One or more of the following preferred: Legal Secretary or Paralegal Certification and/or Microsoft Office Suite Certification. 
Knowledge, Skills, and Abilities
Knowledge of:
    • Must be familiar with legal terminology and legal citation references such as the Bluebook (current edition) and/or other job-related references. 
    • Must be proficient in the use of personal computers and Microsoft Office software such as Word, Excel, PowerPoint, access and Publisher; and other academic, graphics and legal applications such as Blackboard, WESTLAW, LEXIS/NEXIS and HEIN Online; and other databases/web references. 

 

Skill in:
  • Verbal and written communication 
  • Effective customer service
  • Meet strict deadlines
  • Multi-task and time management
  • Strong organizational skills
  • Detail-oriented
 
 
Ability to:
  • Performs duties within scope of general University policies, procedures and objectives. 
  • Analyzes problems and performs needs assessments. 
  • Uses judgment in adapting broad guidelines to achieve desired result. Regular exercise of independent judgment within accepted practices. 
  • Makes recommendations that affect policies, procedures and practices. Refers exceptions to policy and procedures to the supervisor. 
  • Work independently and take assigned projects to completion.
  • Use social media preferred.
Work Experience
  • Requires two to three years of directly related experience. 
  • Prior experience working in the legal industry or as an executive-level assistant preferred. 
  • Requires a working knowledge of standard legal practices and procedures.
Working/Environmental Conditions
  • Prolonged standing and/or walking.
  • Handling light weight objects.
  • Using or carrying equipment.
Desired start date  
Position End Date (if temporary)  
Posting Detail Information

 

UA EEO Statement
It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.
 
Manual of Administrative Policies and Procedures
Close Date 06/17/2024
Open Until Filled (overrides close field) No
Special Instructions to Applicants Open to all applicants.

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