Position Summary

Examples of Essential and General Responsibilities

• Assist the public at front counter, respond to citizen inquiries and complaints in a courteous manner, provide information within area of assignment, and screen visitors.
• Perform telephone answering duties, screen and route telephone calls to appropriate staff, take messages, and assist in communication with dispatch as needed.
• Take reports by mail, on-line, at the counter or by telephone; determine the type of report to be taken; draft reports concerning non-suspect crimes and incidents; refer reports to an officer as needed.
• Locate and copy a variety of reports including DMV, accident, crime, missing persons; distribute reports to appropriate agencies; maintain and file all reports.
• Prepare, receive and review a variety of materials and documents such as reports, statements, forms, evaluations and letters, ensuring accuracy and compliance with established regulations.
• Perform computer duties including entering reports, citations and other data into the police computer system; perform information searches and retrieval of data for reports and other police related files; distribute to appropriate officers or agencies.
• Prepare and maintain a variety of written communications and files including but not limited to reports, warrants, notifications and press releases for court, City departments, and other agencies.
• Prepare court packages consisting of a variety of detailed documents for criminal prosecutors and investigators; route and deliver court packages as necessary.
• Collect, duplicate and process messages, reports, citations, payments, deposits, bulletins, and booking slips.
• Assist in processing prisoners; conduct searches; attend photograph, fingerprint, and interviewing sessions as requested.
• Conduct criminal record checks using National, State, and DMV databases, along with contacting other police agencies.
• Operate a variety of office equipment including computers, copiers, and facsimile machines.
• Receive, sort, and distribute incoming and outgoing mail and maintain required office supplies.
• Receive requests for information from other City departments, outside government agencies, private organizations or the general public; process or deny requests according to established policies and procedures.
• Perform related duties and responsibilities as required.

Minimum and Preferred Requirements

• Two (2) years of increasingly responsible clerical experience, preferably within a law enforcement environment, is required.
• Recent (within the last 5 years) increasingly responsible clerical experience in a law enforcement agency is preferred.
• Experience working with Public Records Act request is preferred.
• Proficiency with Microsoft Word, Outlook , and Excel is preferred.

Training:
High School Diploma or equivalent education is required.

License or Certificates:

Special Requirements:

• Incumbents are enrolled in the California Department of Motor Vehicle (DMV) Pull Notice Program. The DMV Pull Notice Program provides information on the incumbent's driving record and driving record status on a periodic basis to the City.
• Cannot be related to any other employee in the Palm Springs Police Department.
• Must successfully complete a public safety pre-employment background investigation, fingerprinting, physical, and drug screen.

Working Conditions:

The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

This position works in an office environment with exposure to computer screens and may require maintaining physical condition necessary for standing, sitting, or driving for prolonged periods and the ability to walk, reach, grasp, bend and squat to access files, computer keyboards and other office equipment.

Application and Exam Information