University Program Associate
Job Description
Posting Number
PG194267SPInternal Recruitment
NoWorking Title
University Program AssociateAnticipated Hiring Range
$46,000 - $48,740Work Schedule
40 hours per week with options for a flexible and hybrid work schedule after 6 months of workJob Location
Raleigh, NCDepartment
Center for Family & Community EngagementAbout the Department
The Center for Family and Community Engagement is a public service and research center at North Carolina State University. The center fosters family-community-academic partnerships that are relevant and responsive to families and communities. The center builds these partnerships by supporting community engagement, offering training and technical assistance, and providing evaluation and research services. The center works with interdisciplinary partners on the local, national, and global levels to improve family and community health and well-being. The Center has a total annual operating budget of approximately $3.8 million.
Essential Job Duties
The CFACE Program Associate coordinates the day-to-day functions of the Center for Family and Community Engagement by communicating and interpreting policy and procedures. Additionally this role provides customer service to internal and external colleagues; maintains business accounts (HR and Financial) and records. You get the opportunity to assist with center-related community engagement activities, as directed by the CHASS Executive Director for Extension & Engagement and CFACE Director (EDEE).
Below are a few key areas in which you will provide support in this role. These responsibilities are not an exhaustive list.
Financial Management: Manage the center’s budget, track spending, and process invoices. Keep financial records up-to-date, approve travel reimbursements, and handle purchasing.
HR Support: Coordinate personnel actions, including onboarding and off-boarding, maintaining personnel files, and overseeing timekeeping for biweekly payroll.
Day-to-Day Operations: Organize meetings, keep records, handle facility requests, and assist with IT, telephone, and other admin tasks.
Community Engagement: Support the center’s outreach by maintaining the social media presence and website, and collaborating with stakeholders to further the center’s goals.
This role provides the opportunity to gain hands-on experience in financial and HR management while working alongside a passionate team focused on community engagement.
You’ll have the chance to grow professionally by collaborating with university colleagues and external partners, making a meaningful impact both within the center and in the broader community. If you’re looking to expand your skills in a dynamic and supportive environment, this is the perfect opportunity!
You’ll have the chance to grow professionally by collaborating with university colleagues and external partners, making a meaningful impact both within the center and in the broader community. If you’re looking to expand your skills in a dynamic and supportive environment, this is the perfect opportunity!
Other Responsibilities
Other duties as assigned
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experience in managing budgets and monitoring accounts.
- Proficiency in Microsoft Office (Word, Excel) and Google Suite; willingness to learn new software.
- Demonstrated ability to work independently, organizational skills and ability to meet deadlines.
- Clear and effective communication, both written and verbal, including professional email and phone etiquette.
- Collaborative approach to working with a variety of stakeholders, including faculty, staff, students, and community members.
Preferred Qualifications
- Generalist HR experience
- Familiarity with NC State programs such as WolfTime, Job Action Requests, PeopleSoft HR or similar enterprise systems
- Familiarity with qualitative/quantitative research methods and ability to conduct basic literature reviews on relevant topics
- Proficient in social media communications for posting updates
- Basic understanding of grant funding and administration
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/09/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10/16/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a cover letter, resume and contact information for three professional references. One of which should be a current or most recent supervisor.
Position Number
00100825Position Type
SHRAPosition Classification Band Title
University Program AssociatePosition Classification Band Level
JourneyPosition Classification Salary Range
$ 35,589 - $ 64,499Salary Grade Equivalency
GN07Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
166101 - Ctr Fam & Community EngagementAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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