Job Description

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The Accounts Payable Representative resolves billing and payment problems for the assigned department and provides support to data entry staff to ensure invoices are properly recorded. Specifically, the Accounts Payable Representative prepares and processes payments accurately and on time for amounts owed by the institution.

 

CORE JOB FUNCTIONS

 

• Responds to vendor, customer, and staff questions and concerns.
• Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments.
• Reconciles bills and balances accounts and resolves any discrepancies to accounts.
• Tracks all payment and transaction records using applicable systems.
• Acts as liaison to other departments to resolve issues.
• Prepares, maintains, and submits reports and logs of all unresolved problem invoices to appropriate managing staff.
• Reviews and corrects rejected invoices and documents remedial actions taken.
• Researches and verifies vendor addresses, requests replacement checks, readdresses checks, and submits change of address form to appropriate department.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

 

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

 

CORE QUALIFICATIONS

 

Education:

High school diploma or equivalent

 

Certification and Licensing:

Not Applicable

 

Experience:

Minimum 1 year of relevant experience

 

Knowledge, Skills and Attitudes:

• Knowledge of generally accepted accounting procedures and principles.
• Knowledge of budget control methods, policies, and procedures.
• Ability to prepare financial and accounting records.
• Ability to analyze, consolidate, and interpret accounting data.
• Ability to compile, organize, interpret, and communicate accounting data and results concisely.

 

DEPARTMENT ADDENDUM

 

Department Specific Functions

• Processes invoices for payment via Workday.
• Assists with rejected invoices.
• Supports and coordinates with Senior team members to efficiently resolve invoice and payment issues for assigned vendors.
• Assists with inquires from vendors and other departments to resolve payment issues.
• Contacts vendors and departments for documentation or information necessary to be able to complete invoice processing.
• Submits invoices and related documents to auditors/departments when requested.
• Adheres to University and unit‐level policies and procedures to safeguard the University's assets.
• Other duties as assigned.

 

Knowledge, Skills and Attitudes:

• Processes invoices for payment via Workday.
• Assists with rejected invoices.
• Supports and coordinates with Senior team members to efficiently resolve invoice and payment issues for assigned vendors.
• Assists with inquires from vendors and other departments to resolve payment issues.
• Contacts vendors and departments for documentation or information necessary to be able to complete invoice processing.
• Submits invoices and related documents to auditors/departments when requested.
• Adheres to University and unit‐level policies and procedures to safeguard the University's assets. Other duties as assigned.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

 

Job Status:

Full time

 

Employee Type:

Staff

 

Pay Grade:

A4

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