Job Description

Job Title

Job Description

• Serve as the primary contact for inquiries via phone and email.
• Schedule and coordinate meetings, appointments, and events.
• Process invoices, expense reports, honoraria; record payments, and handle deposits.
• Order and maintain office supplies.
• Ensure accurate financial and event reporting, with proper allocation of resources.
• Maintain financial and event documentation.
• Actively participate in staff meetings to provide insights, share recommendations, and discuss best practices.
• Evaluate administrative processes, ensuring the integration of current technology and project management tools.

• Research and recommend venues, lodging, and menu options for cohort gatherings and conferences.
• Collaborate with program directors and communications staff to develop conference registration materials and website content.
• Organize and staff registration tables for on-campus conferences.
• Coordinate travel arrangements for guest speakers and cohort members.
• Facilitate communication with conference participants and organizers.

• Oversee the renewal process for Liturgy Network by sending renewal forms, updating member information, handling payments, and producing the annual membership directory.

Minimum Qualifications

• 3 to 4 years of administrative office experience, including familiarity with financial processes, invoice handling, and expense reporting.

• High level of organization and attention to detail in record-keeping
• Technology proficiency in Google Calendar, Gmail, Microsoft Office, and Zoom
• Independent and collaborative work ability across teams
• Strong problem-solving skills for autonomous decision-making

Preferred Qualifications

• Effective Time Management with a strong sense of urgency
• Meticulous Attention to Detail
• Ability to Manage Multiple Projects Simultaneously
• Exceptional Communication Skills with a focus on proofreading and editing
• Intellectual Curiosity

Department

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Family / Sub-Family

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Schedule: Days of Week & Hours

• Some evening and weekend work is required.
• One to two remote work days per week as programming needs allow.

Schedule: Hours/Week

Schedule: # of months

Job Posting Date (Campus)

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