Job Description

Position Summary:

This position is responsible for the collection, accurate processing, data integrity, control and audit of bi-monthly data processed through the University’s payroll systems. This position is also responsible for reviewing off cycle checks and account reconciliation. Provides ongoing payroll and office support to faculty, staff, students, and management. Supports the Office of Controller.

 

Essential Duties and Functions

•     Process payroll and benefit deductions for employees and student workers on a bi-monthly schedule.

•     Complete all monthly, quarterly and annual payroll reports.

•     Complete reconciliations for assigned accounts on a monthly basis.

•     Investigate and correct payroll errors.

•     Run various audit reports to ensure accuracy in payroll processing.

•     Document and update various payroll processes to ensure continuity, consistency and efficiency within the department.

•     Process off-cycle payments as needed and required.

•     Respond timely to payroll questions and inquiries.

•     Respond to and arrange wage garnishments, unemployment, and verification with 3rd party providers.

•     Notify Controller of Payroll Disbursement Totals.

•     Quarterly reconciliation of form 941 - employees’ federal quarterly tax returns.

•     Calculate pay for employees compensated for additional responsibilities.

•     Set up payroll deduction codes utilized in payroll processing.

•     Process check requests for benefit payments as required.

•     Work with Controller to set up new cost centers for ADP processing as needed.

•     File and maintain payroll files.

•     Assist with year-end processes, including W-2s and year-end adjustments.

•     Develop, implement, and manage data collection and processes to ensure accurate and reliable reporting.

•     Provide thoughtful analysis around people trends including overall headcount, analytics by various departments and job roles.

•     Provide reports to Accounting, Human Resources and other departments on a periodic basis.

•     Keep abreast of payroll processing system and changes in wage and tax laws.

•     Work closely with Accounting and Human Resources Departments.

•     Perform additional tasks as assigned.

 

 Education

Bachelor’s Degree in Accounting or a Business related field

 

Qualifications:

•     Minimum of 5 years of payroll experience

•     General knowledge of Payroll process

•     Payroll processing of 300+ employees

•     ADP knowledge preferred

•     Knowledge of federal, and state tax regulations pertaining to payroll, benefits and equity

•     Knowledge of Wage and Hour Law

•     Excellent attention to detail

•     Proven ability to maintain confidentiality

•     Strong work ethic and excellent accuracy, especially under tight deadlines

•     Proficient in Microsoft Office (Excel, Word, Power Point, etc.)

•     Ability to deal with complex issues and coordinate with internal and external partners as appropriate

•     Outstanding analytical, problem solving, and critical thinking skills

•     Outstanding organizational and time management skills, and ability to prioritize.

•     Excellent communication skills including verbal, written, and presentation;

       remote communication experience preferred

•     Self-motivated, decisive and able to work independently

 

Supervisory Responsibilities

This position may supervise work study.

 

Mathematical Skills

Ability to calculate figures, amounts, and time calculations. Ability to apply concepts of basic algebra and geometry.

 

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

Certificates, Licenses, Registration

None required.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to fingers, handle, or feel; reach with hands and arms; and talk; or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions. The noise level in the work environment is usually quiet.

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