Academic HR Analyst advises the Department Chair, Division Chiefs, Chief Administrative Officer and Operations Supervisor, on academic personnel timelines and processes, trends, and problem/conflict resolutions. The position works with the Dean's office to monitor the department's state-funded FTE positions and implementation of academic processes. The Department consists of 50 faculty/physicians. The incumbent will be responsible for managing, planning, and administering academic personnel (including faculty and non-faculty appointments), Staff (MSP) Physician coordination, administrator for observers and volunteer clinical faculty (VCF), and payroll. The incumbent in this position performs complex administrative analyses in all functions of academic personnel administration. Manages all academic advancement actions including recruitment, appointment, advancement, management of leaves of absence, problem and conflict resolution, and separation. Responsible for analyzing existing and proposed administrative policies and procedures.

Provides expertise with complex transactions for academic appointments that require an understanding of the School of Medicine, UC Davis Policies and Procedures, and Academic Personnel Manual Policies and Procedures. Provides expertise in compensation plan and salary structure for academic employees. Independently composes/drafts correspondence required for faculty recruitment, hiring and directives. Needs to understand, interpret and apply campus and system wide policies and procedures related to recruitment of faculty personnel. Provides expertise and consulting support to the Department Chair regarding all recruitment and search processes, as well as merit and promotion actions. #CA-SB

Apply By Date 10/24/2024 by 11:59 pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Bachelor's degree and/or relevant HR experience.
• At least two years of relevant HR experience.
• Experience working with faculty on various personnel related actions.
• Experience analyzing academic personnel policies and processes to advise others and participate in assessing business processes.
• Experience using analytical skills to research and interpret data and policy, contribute to solutions, forecast the impact of potential actions, develop logical conclusions and/or recommend solutions.
• Experience and/or skills to use but not limited to: Word, Excel, PowerPoint, Sharepoint, internet, email, databases, accounting, payroll and human resources systems; design custom databases, produce reports and queries using various programs.
• Experience writing summaries, proposals, correspondence, and other communications with skills to edit copy for correct grammar, spelling and punctuation.

Preferred Qualifications

• Demonstrated knowledge and experience or skills to learn Academic and Staff Personnel Administration and Volunteer Clinical Faculty.
• Knowledge and experience with but not limited to: UCPATH, Cognos, MyInfo Vault, AP Recruit, KFS, and FIS.
• Demonstrated knowledge of SISS policies and procedures and good working knowledge of various visa levels and processes. Experience using iGlobal and OATS.
• Demonstrated knowledge and/or experience with medical staff credentialing/privileging process.

Key Responsibilities

• 60% - ACADEMIC PERSONNEL ADMINISTRATION
• 25% - PAYROLL ADMINISTRATION
• 10% - BUDGET AND ACCOUNTING
• 5% - SYSTEMS DEVELOPMENT AND OTHER DUTIES

Department Overview

The Department of Radiology is a large academic and clinical department within the School of Medicine which is responsible for teaching and training of residents, medical students, and clinical fellows, as well as both basic and creative clinical scholarly investigations. Radiology maintains a substantial amount of research, both basic and clinical trials, and provides services for interdepartmental research studies.

POSITION INFORMATION

• Salary or Pay Range: $2,873.60 - $5,195.20
• Salary Frequency: Bi-weekly
• Annual Salary: $75,000 - $135,600
• Salary Grade: Grade 22
• UC Job Title: ACAD HR ANL 3
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: 8
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site
• This is not a H-1B Visa opportunity

Benefits

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Must be able to work occasional overtime when required. Able to represent department at both onsite and offsite meetings. Must maintain confidentiality.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere